Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This Notice of Privacy Practices (the “Notice”) describes how Wellington Provider Group, P.C. and all members of its Affiliated
Covered Entity (collectively, “Wellington Provider Group,” “we” or “our”), as well as Wild Health, Inc. as a business associate of ours
(“Wild Health”), may use and disclose your protected health information to carry out treatment, payment, or business operations
and for other purposes that are permitted or required by law. An Affiliated Covered Entity is a group of health care providers under
common ownership or control that designates itself as a single entity for purposes of compliance with the Health Insurance
Portability and Accountability Act (“HIPAA”). The members of the Wellington Provider Group Affiliated Covered Entity will share
protected health information with each other for the treatment, payment, and health care operations of the Wellington Provider
Group Affiliated Covered Entity and as permitted by HIPAA and this Notice of Privacy Practices. For a complete list of the members
of the Wellington Provider Group Affiliated Covered Entity, please contact the Wellington Provider Group Privacy Officer using the
contact information in the “Contact Us” section.
“Protected health information” or “PHI” is information about you, including demographic information, that may identify you and
that relates to your past, present, or future physical health or condition, treatment, or payment for health care services. This Notice
also describes your rights to access and control your protected health information.
USES AND DISCLOSURES OF PROTECTED HEALTH INFORMATION:
Your protected health information may be used and disclosed by Wild Health, our health care providers, our staff, and other third
parties that are involved in your care and treatment for the purpose of providing health care services to you, to support our business
operations, to obtain payment for your care, and any other use authorized or required by law.
We will use and disclose your protected health information to provide, coordinate, or manage your health care and any related
services. This includes the coordination or management of your health care with a third party. For example, your protected health
information may be provided to a health care provider to whom you have been referred to ensure the necessary information is
accessible to diagnose or treat you.
Your protected health information may be used to bill or obtain payment for your health care services. This may include certain
activities that your health insurance plan may undertake before it approves or pays for your services, such as: making a
determination of eligibility or coverage for insurance benefits and reviewing services provided to you for medical necessity.
HEALTH CARE OPERATIONS:
We may use or disclose, as needed, your protected health information in order to support the business activities of this office.
These activities include, but are not limited to, improving quality of care, providing information about treatment alternatives or
other health-related benefits and services, developing or maintaining and supporting computer systems, legal services, and
conducting audits and compliance programs, including fraud, waste, and abuse investigations.
USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION:
We may use or disclose your protected health information in the following situations without your authorization. These situations
include the following uses and disclosures: as required by law; for public health purposes; for health care oversight purposes; for
abuse or neglect reporting; pursuant to Food and Drug Administration requirements; in connection with legal proceedings; for law
enforcement purposes; to coroners, funeral directors, and organ donation agencies; for certain research purposes; for allegations of
certain criminal activities; for certain military activity and national security purposes; for workers’ compensation reporting; relating
to certain inmate reporting; and other required uses and disclosures. Under the law, we must make certain disclosures to you uponyour request, and when required by the Secretary of the Department of Health and Human Services to investigate or determine our
compliance with the requirements of HIPAA. State laws may further restrict these disclosures.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION:
Other permitted and required uses and disclosures will be made only with your consent, authorization, or opportunity to object
unless permitted or required by law. Without your authorization, we are expressly prohibited from using or disclosing your
protected health information for marketing purposes. We may not sell your protected health information without your
authorization. Your protected health information will not be used for fundraising. We will not use or disclose your psychotherapy
notes without your authorization, except as permitted by law. If you provide us with an authorization for certain uses and
disclosures of your information, you may revoke such authorization, at any time, in writing, except to the extent that we have taken
an action in reliance on the use or disclosure indicated in the authorization.
YOUR RIGHTS WITH RESPECT TO YOUR PROTECTED HEALTH INFORMATION:
You have the right to request a restriction on the use or disclosure of your protected health information. Your request must be in
writing and state the specific restriction requested and to whom you want the restriction to apply. We are not required to agree to
a restriction that you may request, except if the requested restriction is on a disclosure to a health plan for a payment or health care
operations purpose regarding a service that has been paid in full out-of-pocket.
You have the right to request to receive confidential communications from us by alternative means or at an alternate location. We
will comply with all reasonable requests submitted in writing, which specify how or where you wish to receive these
You have the right to request to access, inspect, and copy your protected health information.
You have the right to request an amendment of your protected health information. If we deny your request for amendment, you
have the right to file a statement of disagreement with us. We may prepare a rebuttal to our statement and we will provide you
with a copy of any such rebuttal.
You have the right to receive an accounting of certain disclosures of your protected health information that we have made, paper or
electronic, except for certain disclosures which were pursuant to an authorization, for purposes of treatment, payment, or
healthcare operations (unless the information is maintained in an electronic health record); or for certain other purposes.
You have the right to obtain a paper copy of this Notice, upon request, even if you have previously requested its receipt
electronically by e-mail.
REVISIONS TO THIS NOTICE:
We reserve the right to revise this Notice and to make the revised Notice effective for protected health information we already have
about you as well as any information we receive in the future. You are entitled to a copy of the Notice currently in effect. Any
significant changes to this Notice will be posted on our website.
BREACH OF HEALTH INFORMATION:
We will notify you if a breach of your unsecured protected health information is discovered. Notification will be made to you no
later than 60 days from the breach discovery and will include a brief description of how the breach occurred, the protected health
information involved, and contact information for you to ask questions.
Complaints about this Notice or how we handle your protected health information should be directed to our HIPAA Privacy Officer.
You may also submit a formal complaint to the Department of Health and Human Services, Office for Civil Rights. We will not
retaliate against you for filing a complaint.
We must follow the duties and privacy practices described in this Notice. If you have any questions about this Notice, please contact
us at firstname.lastname@example.org and ask to speak our HIPAA Privacy Officer.